Exposium Exhibitions LLP is an exhibition and event-organising company involved in organising B2B exhibitions, trade fairs, conferences and related industry events.

For questions, requests, complaints, or concerns regarding this Privacy Policy or the processing of your personal information, you may contact us at:

Depending on how you interact with us, we may collect personal information that you voluntarily provide through our Website, event registration forms, enquiry forms, advertisements, social media platforms, lead generation forms, email, telephone, messaging services, or other channels.

• Full name
• Email address
• Telephone/mobile number
• Company or organisation name
• Job title or professional designation
• Industry or business sector
• Country, city, or other location information
• Exhibition, conference, event, or participation preferences
• Exhibitor, visitor, delegate, speaker, sponsor, or partner information
• Stall booking, sponsorship, registration, or participation requirements
• Information submitted through enquiry, contact, registration, or booking forms
• Information provided when communicating with us by telephone, email, social media, messaging services, or other channels
• Information submitted through LinkedIn, Meta (Facebook/Instagram), or other advertising lead forms
• Any other information that you voluntarily provide to us

Where payment is required for an exhibition, sponsorship, registration, or other service, payment-related information may be processed through third-party payment service providers. We may not directly receive or store complete payment card details where the payment is processed by such providers. Users should review the privacy policies of the relevant payment service providers before providing payment information.

When you access or use our Website, certain technical and usage information may be collected automatically, subject to applicable law and the consent requirements applicable to non-essential technologies.

• IP address
• Browser type and version
• Device type
• Operating system
• Referring website or source
• Pages viewed
• Date and time of access
• Time spent on pages
• Website navigation and interaction information
• Approximate geographic location derived from IP address
• Cookie identifiers and similar technologies
• Advertising and campaign attribution information

We may use this information to operate and secure our Website, understand visitor behaviour, improve our services, measure marketing performance, attribute enquiries and registrations to campaigns, and enhance the user experience.

We may use personal information for legitimate business purposes and, where required by applicable law, with appropriate consent. Purposes may include:

• Processing exhibitor, visitor, delegate, speaker, sponsor, or partner registrations
• Processing stall booking and sponsorship enquiries
• Responding to enquiries, requests, and support needs
• Providing information about our exhibitions, conferences, trade fairs, and events
• Communicating event schedules, updates, venue information, and important announcements
• Managing participation in exhibitions and events
• Providing customer and participant support
• Sending newsletters, promotional communications, event invitations, and related information where permitted by law or based on consent where required
• Understanding user interests and improving our Website, exhibitions, and services
• Analysing Website traffic and user engagement
• Measuring and improving advertising and marketing campaigns
• Generating, qualifying, and managing business leads
• Following up on leads and enquiries received through advertising platforms and lead forms
• Managing relationships with exhibitors, visitors, delegates, sponsors, partners, vendors, and other business contacts
• Maintaining security and preventing fraudulent, abusive, or unauthorised activity
• Complying with applicable laws, regulations, legal obligations, and lawful requests
• Protecting our rights, property, employees, participants, and users
• Carrying out other legitimate business activities related to our exhibitions and services

Exposium Exhibitions may use online advertising and marketing platforms to promote its exhibitions, conferences, trade fairs, and related services. These platforms may include search engines, professional networking platforms, social media services, advertising networks, and other marketing technology providers.

Depending on the technologies implemented on our Website and the platform used, advertising providers may process information relating to your interaction with our Website or advertisements through cookies, pixels, tags, identifiers, conversion tracking technologies, or similar technologies.

We may use advertising-related information to:

• Promote upcoming exhibitions, conferences, and events
• Reach professional audiences that may be interested in our events
• Measure advertising campaign performance
• Understand registrations and enquiries generated through advertising
• Attribute leads, registrations, or enquiries to marketing campaigns
• Improve the relevance and effectiveness of our marketing campaigns
• Create or reach relevant professional audience segments, including remarketing or similar audiences, where permitted by applicable law

Where required by applicable law, we will provide an appropriate notice and obtain consent before activating non-essential advertising or tracking technologies.

We may advertise Exposium Exhibitions, its exhibitions, conferences, trade fairs, and related services through LinkedIn.

When you interact with our advertisements on LinkedIn, LinkedIn may independently process information about your interaction in accordance with LinkedIn's own privacy policy, terms, and settings.

If we use LinkedIn Lead Generation Forms or similar features, you may choose to submit information such as your name, email address, telephone number, company name, job title, industry, or other professional information.

Information received by Exposium through LinkedIn lead forms may be used to:

• Respond to your enquiry
• Provide information about the advertised exhibition or event
• Contact you regarding participation, exhibition, sponsorship, registration, or related opportunities
• Provide requested brochures, floor plans, event information, or other materials
• Follow up regarding our events and related services
• Measure and improve our advertising campaigns

LinkedIn independently processes certain information in accordance with its own policies. Users should review LinkedIn's privacy policy and settings for information about how LinkedIn processes personal information.

When we use LinkedIn Lead Gen Forms, the applicable form will include a link to this Privacy Policy and, where required, additional disclosure or consent options describing how the submitted information will be used.

We may advertise Exposium Exhibitions, its exhibitions, conferences, trade fairs, and related services through Meta technologies, including Facebook and Instagram.

Where implemented, we may use Meta advertising and measurement technologies such as Meta Pixel, Conversions API, conversion tracking, or similar tools to measure advertising performance, understand website interactions, attribute enquiries or registrations to campaigns, and improve the relevance and effectiveness of our advertising.

If you submit information through a Meta Lead Ad, Instant Form, messaging experience, or other Meta lead generation feature, the information you choose to provide may be received by Exposium and used for the purposes described in this Privacy Policy and in the applicable lead form disclosure.

We may use such information to:

• Respond to your enquiry or request
• Provide information about the relevant exhibition, conference, or event
• Contact you regarding participation, exhibition, sponsorship, registration, or related opportunities
• Provide requested brochures, floor plans, event information, or other materials
• Follow up regarding our events and services
• Measure and improve advertising and marketing performance

Meta independently processes information in accordance with its own privacy policy, terms, and settings. Users should review Meta's privacy policy and privacy settings for information about Meta's processing of personal information.

Where required by applicable law, appropriate notice and consent mechanisms will be provided for advertising, tracking, or other processing activities.

We may use other professional networking, social media, advertising, analytics, email, or marketing platforms from time to time, including platforms that may provide advertising, lead generation, audience measurement, remarketing, or campaign reporting services.

Where you interact with such platforms, the relevant platform may independently process information according to its own privacy policy, terms, and settings. If we receive personal information from such a platform, we may process it for the purposes described in this Privacy Policy and the applicable notice or consent presented at the point of collection.

The use of a particular platform may change from time to time as our marketing and event promotion activities evolve.

Our Website may use cookies and similar technologies to provide Website functionality, remember preferences, analyse Website traffic, understand campaign performance, and support advertising and marketing activities.

Cookies are small files or identifiers placed on or associated with your device when you visit a website. Technologies similar to cookies may include pixels, tags, scripts, local storage, and other tracking or measurement technologies.

Cookies and similar technologies used on our Website may include:

• Essential Cookies: Required for the proper operation, security, and basic functionality of the Website.
• Analytics Cookies: Used to understand how visitors use our Website and help us improve performance.
• Functional Cookies: Used to remember certain preferences and provide enhanced Website functionality.
• Advertising and Measurement Cookies: May be used to measure advertising performance, attribute conversions, support remarketing, and provide more relevant marketing communications.

You may manage or disable cookies through your browser settings and, where provided, through our Website's cookie consent or preference mechanism. Disabling certain cookies may affect the functionality of some portions of the Website.

Where required by applicable law, we will seek appropriate consent before placing or activating non-essential cookies or similar tracking technologies.

We may use website analytics and measurement services to understand how visitors interact with our Website and to evaluate the performance of our marketing campaigns.

Analytics and measurement services may process information such as pages visited, session duration, device information, approximate location, referring sources, campaign information, and interactions with Website features.

We use this information primarily to analyse Website performance, understand audience behaviour, measure campaign effectiveness, attribute enquiries and registrations, and improve our Website, marketing campaigns, and event-related services.

Third-party analytics providers may process certain information in accordance with their respective privacy policies and contractual arrangements with us.

Where permitted by law or where you have provided consent where consent is required, we may use your contact information to send information regarding:

• Upcoming exhibitions
• Conferences and trade fairs
• Exhibitor opportunities
• Visitor registrations
• Sponsorship opportunities
• Event announcements
• Industry-related updates
• Promotional offers
• Related Exposium services

You may request to stop receiving promotional communications at any time by using an unsubscribe option provided in the communication, where available, or by contacting us at info@exposiumgroup.com.

Even after opting out of promotional communications, we may continue sending necessary transactional, administrative, or service-related communications relating to registrations, bookings, events, payments, or enquiries you have made.

We do not sell or rent your personal information to third parties for their independent marketing purposes.

We may share personal information with trusted third parties where reasonably necessary to operate our business, provide our services, manage our events, process enquiries, or carry out activities described in this Privacy Policy.

These parties may include:

• Website hosting and technology providers
• Email, telephone, messaging, and communication service providers
• Event management and registration service providers
• Venue and operational partners
• Payment processors and payment service providers
• Marketing and advertising service providers
• Analytics and measurement providers
• CRM and lead management service providers
• Professional advisers
• Contractors and service providers supporting our exhibitions and events
• Government, regulatory, judicial, or law-enforcement authorities where required or permitted by law

Third parties receiving personal information on our behalf are expected to process the information only for authorised purposes and to maintain appropriate confidentiality and security safeguards.

Exposium Exhibitions organises and promotes exhibitions and events in multiple countries. As a result, personal information may, in certain circumstances, be processed or transferred outside the country in which it was originally collected, including where an exhibition takes place internationally or where a service provider operates from another country.

Where applicable, we will take reasonable measures to ensure that personal information transferred internationally receives an appropriate level of protection consistent with applicable data protection requirements.

We take reasonable administrative, technical, and organisational measures designed to protect personal information against:

• Unauthorised access
• Accidental loss
• Misuse
• Unauthorised disclosure
• Alteration
• Destruction

However, no website, electronic communication, database, or internet transmission can be guaranteed to be completely secure. Although we take reasonable precautions to protect information, we cannot guarantee absolute security of information transmitted through the internet.

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including:

• Managing event participation
• Maintaining business, enquiry, and registration records
• Responding to enquiries
• Providing requested services and information
• Maintaining appropriate marketing and communication records
• Measuring and improving marketing activities
• Resolving disputes
• Enforcing agreements
• Complying with legal, accounting, tax, and regulatory obligations

When personal information is no longer reasonably required, we may securely delete, anonymise, or otherwise dispose of it in accordance with our data-retention practices and applicable laws.

Depending on the laws applicable to you, you may have rights concerning your personal information, including the right to:

• Request access to personal information held about you
• Request correction of inaccurate or incomplete information
• Request deletion of personal information, where applicable
• Withdraw consent where processing is based on consent
• Object to or restrict certain processing activities, where applicable
• Opt out of marketing communications
• Request information regarding how your personal information is being processed
• Make a complaint regarding our processing of your personal information

To exercise a privacy-related request, please contact info@exposiumgroup.com.

We may need to verify your identity before processing certain requests. Some requests may be subject to limitations, exemptions, or exceptions provided under applicable law.

Our Website may contain links to websites, social media platforms, registration platforms, payment providers, or other online services operated by third parties.

This Privacy Policy applies only to information processed by Exposium Exhibitions. We are not responsible for the privacy practices, content, security, or policies of third-party websites and services. We encourage users to review the privacy policies and terms of relevant third-party services before providing personal information to them.

Our exhibitions, conferences, and related events may involve photography, video recording, interviews, or other media coverage.

Photographs or recordings captured during an event may be used, where permitted by applicable law, for legitimate event documentation, reporting, promotional, publicity, or marketing purposes.

Where additional consent is required under applicable law, appropriate consent will be obtained. Participants who have concerns regarding photography or recording at a particular event may contact our event team or email info@exposiumgroup.com.

Our Website, exhibitions, and professional services are primarily intended for businesses, professionals, exhibitors, delegates, sponsors, and industry participants and are not directed toward children.

We do not knowingly seek to collect personal information from children for marketing purposes.

If we become aware that personal information relating to a child has been collected in circumstances requiring parental or guardian consent, we may take reasonable steps to delete the information or obtain the necessary authorisation.

We may disclose personal information when we reasonably believe disclosure is necessary or appropriate to:

• Comply with applicable laws or regulations
• Respond to a court order, lawful government request, or legal process
• Protect the rights, property, or safety of Exposium Exhibitions
• Investigate suspected fraud, misuse, abuse, or security incidents
• Protect the safety of our employees, users, participants, or members of the public
• Establish, exercise, or defend legal claims

We seek to process personal information in accordance with applicable data protection and privacy laws and regulations. Depending on the circumstances and the location of the individual, this may include applicable Indian data protection requirements, including the Digital Personal Data Protection Act, 2023 and applicable rules or regulations, as well as other privacy laws that may apply to our processing activities.

Where applicable law provides additional rights, notice requirements, consent requirements, or other protections, we will seek to comply with those requirements to the extent applicable to our processing activities.

Exposium Exhibitions LLP may update this Privacy Policy periodically to reflect changes in our Website, events, services, technologies, business practices, advertising platforms, or applicable legal requirements.

When material changes are made, we may update the “Last Updated” date displayed at the beginning of this Privacy Policy and may provide additional notice where required by applicable law.

We encourage users to review this Privacy Policy periodically to stay informed about how we process and protect personal information.

If you have questions, concerns, requests, complaints, or grievances regarding this Privacy Policy or the manner in which Exposium Exhibitions LLP processes personal information, please contact us:

Exposium Exhibitions LLP

We will make reasonable efforts to review and respond to privacy-related requests and complaints in accordance with applicable law.